Rules & Regulations

Click here to view Clubhouse Contract Guidelines, updated October 2011

1. Clubhouse
2. Pool
3. Fitness Room
4. Sport Court
5. Playground
6. Tennis Courts
7. Questions & Answers

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1. WESTERN RIDGE CLUBHOUSE RULES AND POLICIES

Built in 1858, the Western Ridge Owner’s Association (“WROA”) Clubhouse is ntended for use by authorized WROA members in good standing. Members may reserve and use the Clubhouse for the personal use of the reserving member for meetings, gatherings, and private parties consistent with these rules. When reserving the Clubhouse online, you need to be specific about what your ntended use the Clubhouse will be. WROA reserves the right to amend and update these rules from time to time.

Clubhouse Rules and Reservations Procedures

GENERAL
1. Maximum Clubhouse occupancy is 50 people for the first floor and 10 people or the second floor per the fire code.

2. Unless otherwise authorized by the Board, the Clubhouse hours are from 9:00 AM - 10:00 PM from Sunday through Thursday, and from 9:00 AMMidnight on Friday and Saturday.

3. An adult member in good standing (as defined in WROA’s rules) with an authorized reservation ("Authorized Member") may use the Clubhouse for his / her own personal use. The Authorized Member may not use the Clubhouse: a) inconsistent with the Clubhouse rules and policies; b) for purposes other han for personal use; c) for commercial purposes; d) for purposes of promoting any non-WROA organization or event; or e) inconsistent with applicable law. The Authorized Member may not directly or indirectly advertise the Authorized Member's use of the Clubhouse in a public forum or utside of the WROA neighborhood.

4. Only the Clubhouse facility is available for reservation. The pool, tennis courts and playground are not available for reservation or rent but is usable along with a Clubhouse reservation. When an Authorized member desires to use the pool, tennis courts or playground non-exclusively in conjunction with the lubhouse rental, other members are free to use the playground, pool and tennis courts during the same period. The Clubhouse porch area is included in the reservation, and may not be used by others during the reservation period.

5. As with the pool area, tennis courts, playground and fitness center, smoking is prohibited inside the Clubhouse and on the porch.

6. The WROA reserves the right to refuse a reservation or to cancel any event it reasonably believes violates these rules.

RESERVATION PROCESS

7. A member may reserve the Clubhouse up to 6 months in advance once per calendar year. The member may make additional reservations within the calendar year up to 30 days prior to the requested date. Reservations made within these guidelines are on a first-come, first-served basis.

8. A member desiring to reserve the Clubhouse must work through the Clubhouse Coordinator to complete a Clubhouse Reservation Form and to comply with the reservation procedures. By submitting the form, the member represents that all of the information is true and correct.

9. The reservation date will remain available for 15 days and will expire unless the requesting member provides a completed contract, a signed Clubhouse rules, and a $100 deposit check (payable to "Western Ridge Owner's Association") to the Clubhouse Coordinator.

10. WROA Board has the discretion to waive the deposit requirement when reasonable. WROA official and Social Committee events are exempt from any deposit. WROA official and Social Committee events have priority and may be scheduled far in advance of regular requirements.

USAGE

11. The Clubhouse Coordinator will provide the Clubhouse key up to 24 hours in advance of the event. However, access to the Clubhouse is unauthorized until the designated reservation time.

12. The Authorized Member must minimize noise and the adverse impact on those living in close proximity of the Clubhouse after 8:00 PM.

13. The Authorized Member must remain present during the usage period.

14. The Authorized Member must allow for adequate set up and cleaning time WITHIN the allotted reservation time. No food may be stored or delivered except during the reservation time, with the sole exception being WROA official events. If any food, beverage, supplies or other similar items are left ollowing an event, WROA may discard the items and may consider the items as a failure to properly clean the Clubhouse.

15. The Authorized Member may host other members and non-members as quests during their event so long as the Authorized Member assumes full responsibility of the conduct of each guest attending the event. The Authorized Member must ensure that each non-member guest fully complies ith all applicable WROA rules such as Clubhouse and pool rules.

16. The Authorized Member is responsible for all damage (“Damage”) to the Clubhouse, any Clubhouse furnishings, any WROA common area or any WROA property (“WROA Assets”) related to the Authorized Member’s rental whether caused by the Authorized Member or a guest.

17. No furniture may be moved beyond the porch, and all interior furniture must be replaced to its original location inside the Clubhouse at the end of the reserved time period.

18. Absolutely no pets (except working service animals) are allowed at or in the Clubhouse, pool area, tennis courts, or playground at any time.

19. The Authorized Member may use WROA kitchen utensils, serving items, coffee pot, etc. located in the Clubhouse during an event, but when used must clean and return each item to its proper place.

20. If the usage runs beyond its allotted time and interferes with the next eservation, the Authorized Member forfeits the deposit and is responsible for damages caused to the next renter due to the delay, if any.

21. If there is a chance the Authorized Member or a guest might use the pool during the reservation period, the Authorized Member must contact the pool manager 24 hours prior to the event to discuss any supervision issues.

22. No more than 10 non-members are allowed in the pool area at any one time unless the Authorized Member and pool staff both agree in advance how to add extra adult supervision.

23. Supplies for cleaning and restrooms are provided for use in the Clubhouse as needed. All other supplies (napkins, paper plates, tablecloths, games, decorations, etc.) are for WROA sponsored events only.

POST-RENTAL

24. The Authorized Member shall leave the Clubhouse and other WROA Assets in as clean and neat condition as existed prior to the rental, shall complete the Clubhouse Rental Checklist, and promptly return the Clubhouse key and ompleted Checklist to the Clubhouse Coordinator within the agreed return eriod (or if none, then within 24 hours after the event period).

25. When applicable, WROA will return the deposit check promptly. However, if the Authorized Member: a) fails to comply with the applicable rules; b) fails to leave the Clubhouse or any other WROA Assets in a clean and neat condition; or c) Damages any WROA Asset, then WROA will provide the uthorized Member with notice of such and will proceed to correct the condition and deduct the related expense from the deposit. If the expense exceeds the deposit, then the Authorized Member will have 15 days to pay the excess amount upon receipt of an invoice. The failure to time pay the xpense shall result in an assessment against the Authorized Member.

26. In addition to other remedies, WROA may suspend the Authorized Member’s rights and Clubhouse usage privileges if the Authorized Member: a) violates this Clubhouse usage policy; b) fails to report any Damage on the Checklist; or c) fails to pay any Damage when due.

2. WESTERN RIDGE POOL RULES AND POLICIES

The Western Ridge pool is considered to be "swim at your own risk".

The presence of lifeguards is not guaranteed at any time during the pool season. Residents who choose to swim in the Western Ridge pool are responsible for themselves and children who are in their care. The following rules and regulations were created to promote a safe and satisfactory environment. Failure to comply with the rules set forth by the Western Ridge Home Owners Association may result in loss of pool privileges for the summer.

1. Pool use will be permitted during operating hours only 6:00 a.m.-9:00 p.m.

2. Children under the age of 13 must be accompanied by a supervisor, 16 years or older at all times.

Children under the age of 13 are never to be left in the care of the lifeguards only.

3. Every child in the baby pool area must be supervised by an adult who is also in the baby pool area.

4. Parents are ultimately responsible for the behavior and supervision of their minor children. At the discretion of the lifeguard, penalities may be imposed on anyone not following the pool rules. When the occasion warrants, disciplinary action will be taken:

First offense: warning
Second offense: 15 minutes sitting out of the pool
Third offense: suspension of pool privileges for the day and notification of parents
Fourth offense (habitual offender): suspension of pool privileges for the remainder of the season

5. Children who are not completely potty trained are required to wear appropriate leak-proof "swim diapers" when in the pools

6. Diving into the pool is strictly prohibited.

7. Running on the pool deck, wrestling, dunking in the water and rough play are not permitted.

8. Glass bottles and containers are not permitted anywhere inside of the white pool fence.

9. In the event of thunder or lightning the pool will be cleared until 20 minutes have passed with no sign of dangerous weather.

10. Lifeguards, while on duty, have the authority to clear the pool at any time. Lifeguards will automatically clear the pool once every hour for 10 minutes. Children under the age of 16 are not permitted in the pool during pool breaks, even if accompanied by an adult. Children who are over the age of 6 are not permitted to in the baby pool during pool breaks.

11. The pool may not be reserved for private parties at any time. Private pool parties are limited to 6 additional guests per household. Swimmers may not enter the Clubhouse in bathing suits.

12. Smoking is prohibited anywhere inside the white pool fence.

13. Inner tubes, noodles, balls and water guns are permitted only during times of low pool usage. In busy or peak times these itesms may be used at the discretion of the lifeguards.

14. Rafts are not permitted in the pool at any time.

15. No animals are permitted in the pool at any time.

16. If an accident occurs in either of the pools, the following procedure should be applied:

Clear the pool of all people immediately
Clear the pool of all debris
Post the "pool closed" sign on the appropriate gate (baby pool only if incident occurs in the baby pool)
Contact the pool manager by phone at 823-1578 or by e-mail at kpgale@aol.com

3. FITNESS ROOM

1. Use at your own risk.

2. The fitness room is for Western Ridge residents and Stonegate full-facility Members only. A resident must accompany guests at all times.

3. Must be 16 years old or accompanied by an adult.

4. Athletic shoes and shirt must be worn at all times.

5. Clean equipment after use with provided towel (paper) and cleaner.

6. No food or drink (except water) allowed.

7. Follow all equipment directions. Slamming of weights is prohibited as it can damage the equipment.

8. Do not allow children to run around or play with equipment. Let's prevent accidents from happening!

9. No animals, except those assisting disabled persons, are allowed in the fitness room.

10. Before leaving:
-Turn off all equipment.
-Turn off heat / AC, fans, and lights.
-Dispose of any trash.
-Lock door behind you.
NOTE: Donated equipment (tape players, etc.) to the fitness room is much appreciated by all who use them. Please realize that these "loans" are at your own risk and WROA assumes no responsibility for lost, stolen, or damaged property.

4. SPORT COURT

The Rules:

1) Absolutely no wheels on the courts. This means no skateboards, rollerblades, roller skates, skooters or ripsticks. The surface tiles can be crushed when metal or other hard objects are slammed on it.

2) No climbing on the nets. This will compromise the tension system

3) No climbing on the large net rebounder, it is not meant for climbing

4) No hanging on the basketball hoop. This will eventually compromise the stability of the unit.

5) No basketball or other sports on the tennis court side. The tennis court surface is designed (specially for tennis) to be soft and acceptable for sneakers and a tennis balls only.

6) No pets

7) The tennis court and sport court is closed after dark.

8) Neighborly courtesy is asked for all those sharing the two surfaces at the same time. When residents are playing tennis, the other sports should be contained on the sport court surface.

Sports and Games that can be played on the new Sport Court side:

1) Paddle tennis - Four paddles and special paddle tennis balls are located in the sports bin next to the court. Please return when finished

Easy to learn & play.

2) Basketball – Raise or lower the hoop height to your own level of play. Bring your own ball or use one of the balls donated to the sports bin.

3) Shuffleboard – Shuffleboard sticks and pucks are provided in the sports bin and hanging on the fence. Please return when finished.

4) Four Square – A favorite on school playgrounds, this game can be played with two or four players at a time. A regular playground kickball should be used. WR purchased two balls, which should be kept in the sports bin. Ask your kids how to play!

5) Volleyball – The net system was designed to be raised and lowered for multiuse functions. Raise it to the highest level for volleyball. We recommend that an adult assist in raising and lowering the net.

You will need to bring your own volleyball to play.

6) Tennis – Of course tennis can be played on the sport court surface just like on the traditional tennis court surface. The sport tiles are a softer surface, which is a good surface for folks with knee and joint problems.

7) Net Rebounder – The slow return action of the net rebounder is perfect for hitting a tennis ball, throwing a lacrosse ball, kicking a soccer ball or throwing a softball into. The large surface provides a great target from a distance.

8) Tennis Backboard – The hard surface backboard is best used with a tennis ball or paddle tennis ball. This surface will return the ball with much higher speed, which is great when you want to get a great one- person workout with a racket. The backboard is not recommended for lacrosse or other hard balls.

9) Badminton – Again the net system has a variety of heights to choose from, so raise it to the middle and it is the perfect height for Badminton. You will need to bring your own equipment for this game.

10) Toddler Playtime – Let your imagination go with this. We encourage bouncing balls of any kind on the Sport Court. Feel free to let your children run and play safely within the fenced in area.

The Game

5. PLAYGROUND

1. Use at your own risk.

2. Use for residents and their guests only.

3. An adult should accompany young children at all times.

4. Dispose of all trash in provided trash bin.

6. TENNIS COURT

1. Play at your own risk.

2. Court is for use by Western Ridge residents and Stonegate full-facility Members only. Guests must be accompanied by a resident while using the courts.

3. Shirts and court shoes should be worn at all times.

4. Please keep playing time to an hour if others are waiting for a court.

5. No animals, except those assisting disabled persons, are allowed on the tennis courts.

6. Clear rocks / gravel from area prior to play. This will help discourage wear of court. The grounds crew tries to mow away from the courts, but some gravel inevitably ends up on the courts between mowers, cars, and shoes.

7. Secure gate when leaving.

8. Tennis courts are for playing tennis only. No skate boarding, bike riding, roller blading, etc. These are not all-purpose courts. Activities other than tennis can cause premature wear and damage to the courts.

7. QUESTIONS & ANSWERS

Q:    Are there any fees for using the clubhouse or bringing guests to the pool?
A:    Not at this time. However, this may become necessary in the future.

Q:    We have a nanny, adult babysitter, relative, etc. who stays with our child during the day. Can he/she bring them to the pool?
A:    Yes, but if the child is under 13 years of age, the supervisor must be at least 16 years of age or older and must be aware of the pool rules.

Q:    I would like to bring a guest to the pool. Do I need a guest pass?
A:    No. Since guests should never be unaccompanied at the pool, there is no need for guest passes. Guests should be accompanied at all times by the resident they are visiting.

Q:    How will the pool rules be enforced?
A:    A successful pool season depends on all of us. Many residents commented previously that they felt unable to exert authority over unruly behavior due to the lack of specific rules. Now that we have them, we need to use them. When a lifeguard is present, he/she will be responsible for enforcing pool policy. At other times it will be up to each resident to encourage proper pool behavior. Parents of disruptive children will be contacted if consistently poor behavior is exhibited. Consistency is critical to the success of this plan. We will have to evaluate the system as we go along and make changes as needed.

Q:    To whom do I report problems with the clubhouse, tennis courts, and/or fitness room?
A:    Facilities Chairman or any WROA board member.